10 Must Have Rental Equipment For Your Wedding!


When planning for a wedding, it’s important to keep in mind that many essential items can be rented instead of purchased. These items make an impact on the overall look of your wedding and can be rented in several different styles and fabrications. 

1. Chairs and Tables

When planning for a wedding, chairs and tables are some of the most important items. They determine the look of your reception, as well as the overall theme of the event. Larger venues can feature long tables and round tables, whereas smaller ones may opt for lounge-like setups with scattered sets of ottomans, sofas or benches. And once you know how many guests will be attending your wedding, it’ll be time to think about special seating arrangements. Will your entire wedding party sit at one table or will they split up into different groups? 

2. Linens

Linens will cover the tables where your guests will sit and help bring your entire decor together. They also protect your tables and furnishings from spills, stains, and heat damage, making them an essential piece of rental equipment. Choosing the right linens is more than just a practical choice; they’re also a fun way to add color and style to your reception. The best place to start is with a vendor that has an extensive selection of fabrics in a range of colors. They can also show you swatches in person and in natural light to make sure they’re a good match for your wedding color scheme. 

3. Dance Floor

The dance floor encourages dancing, gives guests a central location to enjoy the party, and helps make the reception feel fun and festive. Having a dance floor can help set the tone for your event, and you can personalize it with lighting and decorations to create a specific mood or theme. A rented dance floor also comes with professional maintenance and cleaning, which can be helpful if you’re planning a large, special event. Another great thing about a rented dance floor is that it can be easily set up and taken down for your event. This can save you time and stress on your big day.  

4. Lighting

Even though it’s often overlooked, lighting can affect everything from the mood to task performance and safety. The right lighting can help to highlight your centerpieces, the cake, the dance floor, and your guests! It can also set the tone for the evening and evoke different emotions in your guests. There are several options for lighting your venue, including pin spots, uplighting and color wash. Uplighting is the most dramatic and can dramatically transform the atmosphere of your event. 

5. Aisle Runner

An aisle runner is the perfect way to dress up your wedding aisle. These aisle runners come in a variety of sizes, shapes, and colors to suit your personal taste and decor. They can also serve as a reminder of your special day, especially if they are personalized. One popular idea is to frame the decorated portion of your runner and display it in your home as a keepsake. 

6. Catering Equipment

Catering is a big part of any wedding, so you want to be sure that your food is delicious and well-presented. Luckily, there are plenty of great rental equipment options to help you create the perfect wedding meal! The number of guests and the menu will determine what you need in the way of cooking supplies. Also, keep in mind that the season will affect your food choices. For example, if you’re having a spring wedding, then asparagus is likely to be a good choice. You’ll want to have a variety of dishes to offer guests so they can find something they like. A buffet can also make it easier to cater to a full guest list. 

7. Generator

A generator is a great way to keep your party running smoothly without blowing a fuse. Whether you’re looking to power a reception tent, lights, or a restroom trailer, there are several companies nationwide that provide these mighty critters for rent. 

8. China

Chinese weddings are often full of etiquette and cultural traditions, and it can be helpful to work with a wedding planner who is experienced in Chinese culture. Once your ceremony is set, it’s time to start thinking about your wedding reception. This is when you’ll need to finalize your guest list and decide which items will need to be rented. This typically includes fine china, which are sure to add a touch of elegance to your table settings! 

9. Floral Arrangements

Creating floral arrangements requires skill and creativity. Whether you’re creating a traditional centerpiece or a whimsical bouquet, floral arrangements need to be balanced in scale, form, and color. Choosing a vase or container that works well with your flower choices will help the design stand out. Vases come in all shapes, sizes, and styles. 

10. Furniture

Generally speaking, you should go with the furniture that fits your theme and style. This means that you should choose chairs and tables that have a nice shape to them, as well as ones that match your color scheme and fabric choice. It’s also worth thinking about lounge furniture, especially if you’re having an indoor wedding or a reception in a venue with a lobby area. This will give your guests a place to relax and mingle while they’re waiting for dinner or dancing to begin. You can find couches, ottomans, coffee tables and more for rent.